Tracking report usage

Question

Is there an easy way to track who is running a given report in SSRS 2005, and at what time they are running that report? We have about 80 reports in our SSRS implementation, and are trying to see if there's any that we can safely put out to pasture. If we could easily see somehow which reports aren't being used, that would help us. Any ideas?

Answer 1

There is some good advice and queries for generating reports on this in the following article.

For example, if you want to see the most used reports, you can do the following:

SELECT COUNT(Name) AS ExecutionCount,
       Name,
       SUM(TimeDataRetrieval) AS TimeDataRetrievalSum,
       SUM(TimeProcessing) AS TimeProcessingSum,
       SUM(TimeRendering) AS TimeRenderingSum,
       SUM(ByteCount) AS ByteCountSum,
       SUM([RowCount]) AS RowCountSum
  FROM (SELECT TimeStart,
               Catalog.Type,
               Catalog.Name,
               TimeDataRetrieval,
               TimeProcessing,
               TimeRendering,
               ByteCount,
               [RowCount]
          FROM Catalog
               INNER JOIN 
               ExecutionLog
                 ON Catalog.ItemID = ExecutionLog.ReportID
         WHERE Type = 2
       ) AS RE
GROUP BY Name
ORDER BY COUNT(Name) DESC,
         Name;

One thing to note is that by default the execution log will only keep 2 months worth of data. You can control this behaviour with the ExecutionLogDaysKept server property, see this technet article.